The professional world is moving very fast, and companies need collaboration among teams more than ever. Collaboration helps with handling tasks more productively and delivering results efficiently. They rely on different business tools and software for effective collaboration.
These software solutions are designed to provide a smooth collaboration among individuals and teams so that people can complete tasks easily. Since there are a lot of these tools available out there, picking the best one for your company can be tough for efficient business growth.
So, in this article, I am going to discuss the 15 best online collaboration tools and software that you can use in 2025.
Let’s start!
15 Best Online Collaboration Tools And Software
Many companies have created online collaboration tools and software for the needs of different businesses.
I’ve given the details of some of the best tools in this regard below:
1. ClickUp
The first tool that I am going to discuss in this list is ClickUp. It is an all-in-one collaboration tool that provides many features to make collaboration easier among professional people. With ClickUp, your employees are allowed to manage their tasks more efficiently and collaborate with each other to get things done quickly.
In its collaboration solution, you get multiple features, including document creation, whiteboards, chat, and inbox. What I like the most about this solution is that it provides easy and straightforward way of chatting with people in an organized inbox.
Key Features Of ClickUP:
- Easy-to-use interface.
- Organized messages in an inbox.
- Collaborative work on whiteboards and documents.
- AI integration
Pricing:
- Forever Free: Free
- Unlimited: $10 per month per user
- Business: $19 per month per user
- Enterprise: Custom
2. Asana
Asana is, perhaps, one of the most efficient software solutions when it comes to smooth team collaboration. It is packed with all the necessary features online businesses may need to help their employees work on different projects together.
You can easily plan goals with its boards and lists features so that everyone is able to see what tasks they need to complete. Creating a better communication channel among employees is also very easy since people can chat with each other via this tool as well.
Key Features Of Asana:
- Easy project and goal planning.
- Chat with each other easily.
- Modify tasks and projects even after they’ve been created.
- Integration with multiple tools.
Pricing:
Individual and small teams:
- Personal: $0
- Starter: $10.99/month per user
- Advanced: $24.99/month per user
Busienss and enterprise:
- Enterprise: Custom
- Enterprise+: Custom
3. Slack
Slack is another one of the best online collaboration tools that software companies can utilize to help their teams collaborate with each other. It was launched back in 2014 and has since helped companies handle their professional tasks smoothly.
Slack comes with many advanced features. You can have direct communication with team members using the tool’s chatting feature. It has a special feature called “Channels”. Here, employees are allowed to collaborate and discuss ideas related to certain projects and tasks. Also, it has several bots that help our employees handle different tasks automatically.
Key Features Of Slack:
- Easy communication with direct chat messages.
- Collaboration and thought-sharing on projects via Channels.
- Automatic bots are available.
- Easy-to-use interface.
Pricing:
- Free: $0
- Pro: $8.75/month per user
- Business+: $15/month per user
- Enterpirse Grid: Custom
4. Notion
If your workplace has to handle a lot of note-taking and project management, picking Notion can make things easier for you. It is an efficient software solution that is designed to make note-taking and project collaboration easier for companies.
With Notion, you are allowed to make different types of tables and databases and work together on them with people. Not only that, you can also store information at secure locations so that it is easier to find later. What I like the most about Notion is its flexibility. Users can change options and tailor them according to their preferences.
Key Features Of Notion:
- Customizable and flexible.
- Real-time project collaboration with team members.
- Store information at a centralized location.
- Integration with multiple tools.
Pricing:
- Free: $0
- Plus: $12/month per seat
- Business: $18/month per seat
- Enterprise: Custom
5. Monday.com
Another efficient tool that you can use both for team collaboration as well as project management is Monday.com. It is actually a cloud-based solution where you can create and assign projects to multiple teams. Teams are able to view these projects and work on them together for better efficiency.
Monday.com is a full package of useful features. People are allowed to make changes to it in order to make it customized for their preferences. Also, it helps users automate tasks that are done repeatedly in the company. It helps with saving time and making employees more efficient.
Key Features Of Monday.Com:
- Easy project management with the help of boards.
- Chat option available.
- Real-time collaboration on projects.
- Customizable options.
Pricing:
Work Management (10 seats):
- Free: $0 (up to 2 seats)
- Basic: $12/month per seat
- Standard: $14/month per seat
- Pro: $24/month per seat
- Enterprise: Custom
CRM (10 Seats):
- Basic: $15/month per seat
- Standard: $20/month per seat
- Pro: $33/month per seat
- Enterprise: Custom
Dev (10 Seats):
- Basic: $12/month per seat
- Standard: $14.5/month per seat
- Pro: $25/month per seat
- Enterprise: Custom
Service (10 seats):
- Standard: $29/month per seat
- Pro: $44/month per seat
- Enterprise: Custom
6. Microsoft Teams
For people looking for an authentic and safe software solution for team collaboration, Microsoft Teams is a great pick. It is a collaboration software that was launched by Microsoft back in 2017. It comes packed with some useful features that companies can utilize to streamline their work with collaboration.
The best thing about this software solution is that it is included in the Microsoft 365 suite of tools. It means you can integrate software like Word and PowerPoint with this tool and collaborate on projects easily.
Key Features Of Microsoft Teams:
- Safe and secure.
- Easy-to-use interface.
- Video and audio calls.
- Integration with Microsoft 365.
Pricing:
Business Plans:
- Microsoft Teams Essentials: $4.00/month per user
- Microsoft 365 Business Basic: $6.00/month per user
- Microsoft 365 Business Standard: $12.50/month per user
Home Plans:
- Microsoft Teams (free): Free
- Microsoft 365 Personal: $9.99/month
- Microsoft 365 Family: $12.99/month
7. Trello
Trello is another one of the best online collaboration tools and software that you should give a try. It has been in the industry for more than a decade now. The software is primarily designed to streamline project management. It also allows people to collaborate and handle tasks together in real time.
The best thing about Trello is that it lets people manage tasks in a visual and intuitive way with its boards and lists systems. Managers can assign multiple tasks with this visual systems so that people can easily work on them together.
Key Features Of Trello:
- Chat with each other easily.
- Create and assign projects in a visual way.
- Collaborate on projects in real-time.
- Intuitive and simple interface.
Pricing:
- Free: $0
- Standard: $5/month per user
- Premium: $10/month per user
- Enterprise: $17.50/month per user
8. Miro
Miro is a simple yet very creative software solution that people can try out for team collaboration in real-time. It is a perfect pick for people who want to work on different projects together and brainstorm ideas freely.
Miro has very creative features that make it all happen smoothly. For example, you can create multiple boards here where people are allowed to work together. You can add other useful things like sticky notes and digital media (pictures and videos) about a topic that everyone on the team is able to view.
Key Features Of Miro:
- Real-time collaboration on different projects.
- Attach pictures and videos to boards.
- Customizable boards.
- Integration with multiple productivity apps.
Pricing:
- Free: $0
- Starter: $8/month per member
- Business: $16/month per member
- Enterprise: Custom
9. Ziflow
Ziflow is a cloud-based software solution that is built to make collaboration and proofing procedures easier for companies. It has many features that help both employee teams and management overview and work on projects together. People can view and manage tasks easily here and give feedback about them directly.
Each person on the team is able to view the feedback and then make changes to the project accordingly. This ability eradicates the need to work and take feedback via emails or any other indirect collaboration platform. Ziflow can also be integrated with multiple software solutions such as Adobe Creative Cloud.
Key Features Of Ziflow:
- Real-time collaboration.
- View different project versions with the side-by-side comparison feature.
- Integrated with different useful tools.
- Safe and secure.
Pricing:
- Free: $0
- Standard: $249/month
- Pro: $399/month
- Enterprise: Custom
10. Figma
Companies that work with digital product design can use Figma as their primary collaboration tool. Figma is one of the top picks of designers when it comes to working on projects together. It has some creative features that not only make collaboration easier but also improve overall work efficiency. Whether you are designing a landing page or a user interface, it is the best option for design collaboration.
It offers cloud-based collaboration, which means multiple designers are able to work on design projects simultaneously. Another useful feature of Figma is that it provides cross-platform collaboration. It means people using different devices are able to work together easily.
Key Features Of Figmae:
- Easy and smooth real-time collaboration.
- Follow the cursors of fellow designers for observation.
- Cloud-based working.
- Cross-platform collaboration.
Pricing:
- Starter: Free
Professional:
- Collab Seat: $5/month
- Dev Seat: $15/month
- Full Seat: $20/month
Organization:
- Collab Seat: $5/month
- Dev Seat: $25/month
- Full Seat: $55/month
Enterprise:
- Collab Seat: $5/month
- Dev Seat: $35/month
- Full Seat: $90/month
11. Zeplin
Zeplin is another one of the top online collaboration tools that is worth trying. It is designed to help developers and designers work together and creat projects with maximum efficiency. There are different features of Zeplin that makes working together a lot easier. It acts as a centralized workspace where multiple team members can work and handle projects easily.
The best thing that I like about this software solution is that users can add comments and annotations directly on designs. It helps with getting straightforward feedback on projects and making changes accordingly. Also, it integrates with several other useful tools to make working a lot more efficient.
Key Features Of Zeplin:
- Easily invite team members to work together on projects.
- Add comments on designs directly.
- Easy to set up and use.
- Integration with multiple useful tools.
Pricing:
Pay per project:
- Free: $0 (1 Project)
- Basic: $15/month (Starting from 1 project)
Pay per seat:
- Advanced: $15/month per seat (50 projects)
- Enterprise: Custom
12. Jira
Jira is an all-in-one software solution that your company’s teams can use to collaboratively handle projects easily. It is one of the most well-known work management solutions and has been in the industry for more than two decades.
With Jira, you are allowed to provide detailed information about project issues. They can add comments, have discussions, or provide suggestions to team members on how to handle the project with maximum efficiency. Another useful feature of Jira is that teammates can visualize their workflow with multiple board types, including Scrum and Kanban.
Key Features Of Jira:
- Easily mention team members to have a discussion on a project.
- Easily comment and provide suggestions related to issues.
- Visualize workflow with agile boards.
- Mobile application available.
Pricing (300 users):
- Free: $0 (10 users)
- Standard: $7.53/month per user
- Premium: $13.53/month per user
- Enterprise: Custom
13. Google Workspace
If you use Google products a lot, using Google Workspace can fulfill most of your collaboration needs. Its products, like Google Docs, Google Sheets, and Google Meet, have all the collaboration features you need. It is a perfect pick for small businesses or small teams, such as a group of school teachers.
Most of the tools here have useful collaboration features. For example, multiple people can edit and make changes in documents at the same time. Besides that, people can use a shared cloud storage to store and access different types of documents easily.
Key Features Of Google Workspace:
- Collaborative work in real-time.
- Shared cloud storage.
- Easily add comments and suggestions on documents.
- Integrated with different tools.
Pricing (Billed Annually):
- Business Starter: $7/month per user
- Business Standard: $12.60/month per user
- Business Plus: $22/month per user
- Enterprise: Custom
14. ProofHub
ProofHub is a great collaboration software solution for companies that have teams related to multiple departments. The solution has the ability to become your all-in-one solution to streamline collaboration and allow employees to work together easily. It enables real-time discussions on projects where people can share their thoughts which makes taking feedback easier.
Also, it provides an easy file-sharing system, and people can share data with each other easily. With ProofHub, companies have the freedom to manage projects and assign tasks to all team members without any issues. To make things more efficient, the solution integrates with several professional tools.
Key Features Of ProofHub:
- Easy task assigning.
- Integration with multiple tools.
- Real-time discussions on projects.
- Suitable for multiple department teams.
Pricing (Billed Annually):
Essential: $45/month
Ultimate Control: $150/month
15. Chanty
Last but not least, Chanty is another tool that can be used for easy and productive team collaboration in businesses. It is an extremely secure and easy-to-use software solution that provides multiple collaboration features.
With Chanty, you can make audio and video calls easily and work together with multiple teams. Users are allowed to join calls from anywhere and with any type of device. People are also allowed to share the projects they’re working on by easily sharing their screens. Other team members can review the project and then provide feedback accordingly. Besides that, it offers a simple file-sharing system that allows users to share project files with each other easily.
Key Features Of Chanty:
- High-quality video and audio calls.
- Easily send and receive direct messages.
- Easy file sharing system.
- Integration with different tools like Dropbox.
Pricing:
- Free: $
- Business: $4/month per user
- Enterprise: Custom
Conclusion
Collaboration is one of the most important points when it comes to being productive and producing quality work. Fortunately, there are multiple collaboration tools and software available to help us. The discussed solutions are hand-picked in this regard and offer some of the best and most useful features to people.
Each tool is designed for people with different needs and is very safe and secure. So, why wait? Pick any of these tools and start helping your employees collaborate with each other easily in this era of digital transformation.
Frequently Asked Questions (FAQs)
What are online collaboration tools?
Online collaboration tools are software solutions designed to help people work with each other. Businesses use these tools so that professionals can work on different tasks collaboratively to complete them successfully.
What is an example of an online system for collaboration?
There are many examples of online systems for collaboration available out there. However, one of the biggest ones is Google Workspace. It is a suite of tools like Google Docs and Sheets where people can work collaboratively.
Which is the best collaboration platform?
Well, it primarily depends on the needs and requirements of a company. However, some of the best names include Google Workspace and ClickUp. They offer very useful tools that make collaboration easier.
Is Canva a collaboration tool?
Canva is basically a graphic designing tool. However, it allows multiple designers to work with each other as well. So, yes, it could be used as a collaboration tool as well.
