12 Best Video Conferencing Tools for Small Businesses

While running a successful company, people have to make sure the employees and management stay connected with each other. It is even more important for online businessess. Video conferencing tools are being used widely for online collabaration with remote worker, client projects or official meetings.

These online tools mainly provide video and audio call services so that people can have conferences smoothly.

In this guide, I have enslisted the 12 best video conferencing tools perfect for small businesses to collaborate, communicate, and grow.

12 Best Video Conferencing Tools for Online Collabaration

1. Zoom

Zoom is one of the best video conferencing tools that allows users to hold virtual meetings with video and audio. You can use Zoom for various purposes such as business collaborations, webinars, and online classes.

It’s user-friendly and easy to use even for beginners, which means everyone can join the meeting, collaboration conference, or online from anywhere. One of the best features of Zoom is its screen sharing, which allows participants to share their desktops, documents, or presentations.

Key Features of Zoom

• HD Video and Audio: Zoom provides high-definition video and audio for clear communication.
• Built-in Collaboration: The platform offers tools like chat, screen and application sharing, and annotation to improve teamwork. It also has a whiteboard feature for real-time visual collaboration and breakout rooms for group discussions.
• AI-Powered Assistance: The platform includes an AI assistant that can summarize meetings and recordings, draft chat messages, and help with queries during a meeting.
• Recording and Transcription: Zoom has recording capabilities, which can save meetings to your device or the cloud, and can generate transcripts of the meeting content.
• Security: To ensure meeting security, Zoom offers features like end-to-end encryption for all meetings. It also provides controls for hosts, such as managing participants and scheduling options.

Pricing of Zoom

Zoom Basic is fee to use. However, you need a subscription for premium features.

Workplace: 

• Pro: $13.33/month/user
• Business: $18.32/month/user

Phone: 

• US & Canada Metered: $10.00/month/user
• US & Canada Unlimited: $15.00/month/user
• Global Select: $20.00/month/user
• Business Plus: $22.49/month/user

Events & Webinars: 

• Zoom Webinars: $79/month (500 attendees)
• Zoom Sessions: $99/month (100 attendees)
• Zoom Events: $149/month (100 attendees)

Scheduler: 

• Zoom Scheduler: $4.99/month/license

Rooms:

• Zoom Rooms: 499/year/room

2. Microsoft Teams

Microsoft Teams is another best video conferencing tool for businesses that allows for real-time communication and collaboration through video, audio, and chat.

It is ideal for one-on-one meetings but you can use it for large virtual events and groups of almost any size. However, it is also integrated with Microsoft 365, which means it is pretty convenient for all businesses.

Microsoft Teams is accessible across various devices and operating systems and offers features like live captions. Another good thing you’re getting with this tool is AI-based noise cancellation.

Key Features of Microsoft Teams

• Group and one-on-one meetings: Teams can be used for a simple one-on-one call or for larger meetings and events with up to 300 participants in a paid plan. A free version is also available, which allows for meetings with up to 100 participants for up to 60 minutes.
• Collaboration tools: Teams integrates features like chat, file sharing, and content sharing to enable collaboration during meetings
• Communication: Users can engage in instant messaging, audio and video calls, and rich online meetings. It also includes screen sharing, webinars, and extensive web conferencing capabilities.
• Productivity and Organization: The service features a calendar, polling tools, and AI tools. There is also support for enhanced readability features like fixed sizing and word wrap.

Microsoft Teams Pricing

Business Plans: 

• Microsoft Teams Essentials: $4.00//month/user
• Microsoft 365 Business Basic: $6.00/month/user
• Microsoft 365 Business standard: $12.50/month/user

Home Plans: 

• Microsoft Teams: Free
• Microsoft 365 Personal: $9.99/month
• Microsoft 365 Family: $12.99/month

3. Google Meet

Google Meet is a perfect pick for people who work on Google Workspace (a suite of essential business tools). It’s accessible directly through a web browser, which makes it easy for participants to join without needing to install software.

Google Meet scheduling and integration make it easier for businesses and teams to set up or start from multiple Google services like Gmail, Google Calendar, and Google Chat. This seamless integration with the Google ecosystem simplifies the process of organizing and joining meetings.

Key Features of Google Meet

• Noise Cancellation: High-quality video and audio with noise cancellation to reduce background distractions.
• Screen Sharing: Screen sharing capabilities to share your desktop, a specific window, or a presentation with others.
• Captions: Real-time captions and live captions to follow conversations in real-time.
• Meeting Scheduling: Integration with Google Calendar for scheduling meetings.
• Engagement: Engagement tools like Q&A, polls, and collaborative whiteboards to facilitate interaction.
• Customization: Customization options such as background blur and different tiled layouts to control your video environment.

Google Workspace Pricing

• Business Starter: $6.30/month/user
• Business Standard: $12.60/month/user
• Business Plus: $22/month/user
• Enterprise: Custom

4. Cisco Webex

If you are looking for a software solution that provides all-in-one features for collaboration, Cisco Webex is perfect for you. Cisco Webex is one of the most functional and secure solutions available on the Internet. 

You can easily share your screens during meetings, facilitate presentations, demonstrations, and collaborative work on documents or projects. It offers advanced features such as AI-powered hand gesture recognition.

Key Features of Cisco Webex

• Video Conferencing: Webex offers secure, high-quality video and audio meetings with screen sharing, customizable layouts, and meeting broadcasting.
• Collaboration: Features like screen sharing, whiteboarding, and the ability to schedule and start meetings from a browser, desktop, or mobile app facilitate team collaboration.
• Intelligent Features: Webex includes smart tools such as noise removal and gesture recognition to enhance the meeting experience.
• Webinars and Events: The platform reliably delivers webinars, providing a tool for hosting large events.
• Integrated Communication: Webex brings together cloud calling from a trusted provider with advanced messaging features.

Cisco Webex Pricing

Meetings: 

• Webex Free
• Webex Meet: $14.50/month/user
• Webex Suite: $25/month/user
• Webex Enterprise: Custom

Calling: 

• Webex Call: $17/month/user
• Webex Suite: $25/month/user
• Webex Enterprise: Custom

Webinars & Events: 

• Webex Webinars: $275/month/user (1,000 Attendees)
• Wbex Events: Custom

Contact Center and CPaaS:

 Custom

5. GoToMeeting

GoTo Meeting is a specialized video conferencing tool for businesses and individuals to connect and collaborate online easily. Unlike platforms that offer a complete workspace, GoTo Meeting focuses specifically on providing a high-quality web conferencing experience.

It has been recognized for its high scores in video and sound quality, which gives a smooth experience of online meetings or collaboration. Also, it offers screen sharing, customizable layout ,and conference recording features.

Key Features of GoToMeeting

• Security: Meetings are safe and secure with encrypted video and audio, meeting locks, passcode protection, and the ability to remove participants.
• Collaboration: Users can share their screens, use drawing tools, share control of their keyboard and mouse, and utilize in-session chat. The platform supports video meetings with up to 250 participants.
• Recording and Transcription: GoTo Meeting offers cloud-based recording with searchable transcripts and AI-generated meeting summaries.
• Accessibility: The software provides HD video, one-click meetings, and a no-download option. A free version is also available, which supports up to three participants for meetings of up to 40 minutes.

GoToMeeting Pricing: 

• Professional: $14.00/month/organizer
• Business: $19/month/organizer
• Enterprise: Custom

6. RingCentral

RingCentral is another one of the top video conferencing tools. It is a pretty functional platform that uses Artificial Intelligence to provide a great user experience to people. It has all the necessary features required to conduct smooth video conferences for companies of every type. 

These features include things like HD video results, cloud recording, and team chat. It is also a great pick for people who prefer smooth collaboration among users. 

Key Features of RingCentral

• Collaboration Tools: Users can easily share documents, screen share, and utilize a virtual whiteboard for brainstorming.
• Accessibility: Meetings can be scheduled and invites sent via SMS, email, or chat. Participants can also switch between devices during a meeting without dropping the connection.
• Free and Paid Options: RingCentral offers both free and paid solutions for video meetings, with a free trial available for some of its services. The company is often considered a top all-around video conferencing app for businesses.

RingCentral Pricing: 

Business Phone (1-5 users): 

• Core: $30/month/user
• Advanced: $35/month/user
• Ultra: $45/month/user

Contact Center: 

• RingCX: Starts at $65/month/agent
• RingCentral Contact Center: Custom

Video:

• Video Pro: Free
• Video Pro+: $15/month/user (up to 200 participants)
• Webinar: $54/month/user
• Rooms: $49/month/room

Events: 

Events: $149/month/license (100 attendees)

Conversion Intelligence: 

RingSense: $60/month/user

7. Zoho Meeting

Zoho Meeting is a go-to Video conferencing tool for businesses and professionals to host virtual meetings, webinars, and conferences for remote collaboration. It is a cloud-based solution that supports one-on-one meetings or calls with hundreds of participants.

One of the key advantages of this software, you can record online meetings, capture audio, video, and share your screen with other participants. Therefore, Zoho is easily accessible on any platform, like desktop or mobile, through the Zoho App.

Zoho also uses DTLS-SRTP encryption to secure audio and video feeds, and it requires user permission before enabling webcams and transmitting video.

Key Features of Zoho Meeting

• Virtual Meeting Tools: The software offers high-definition video, online whiteboards, virtual backgrounds, and the ability to share your screen and files. It also supports multiple hosts, user management, and detailed session analytics.
• Engagement Features: For interactive meetings and webinars, Zoho Meeting provides features like polls, Q&A, and a “raise hand” function.
• Collaboration and Recording: The platform includes a one-stop collaboration space with meeting chat, session recording, and AI-powered transcriptions.
• Scalability: Zoho Meeting can accommodate up to 5,000 webinar attendees and supports large-scale meetings.

Zoho Meeting Pricing

Meeting: 

• Standard: $2/month/host (10 participants)
• Professional: $3/month/host (10 participants)

Webinar: 

• Standard: $9/month/organizer (25 attendees)
• Professional: $19/month/organizer (25 attendees)
• Enterprise: $79/month/organizer (500 attendees)

8. ClickMeeting

ClickMeeting is a browser-based video conferencing tool for businesses of all sizes that offers a straightforward experience for hosting online meetings, virtual classrooms, and webinars.

However, not only for businesses but also for educators, marketers, and trainers to provide them with the tools they need to engage and interact with their audiences effectively.

One of the best things you don’t need any installation; you only need an up-to-date web browser to access the service.

Key Features of ClickMeeting

• Interactive Features: Hosts can use polls, surveys, whiteboards, and breakout rooms. Up to 800 attendees can be distributed into 20 breakout rooms.
• Automation and Streaming: The platform supports automated and on-demand webinars, auto-streaming to Facebook and YouTube, and automatic follow-up emails.
• Capacity: Events can have up to 1,000 participants.

ClickMeeting Pricing

• Free Trial
• Live Plan: $26 per month (25 attendees)
• Automated Plan: $42 per month (25 attendees)
• Enterprise Plan: Contact sales ( up to 10000 attendees)

9. Pumble

Pumble is a free team communication and collaboration app that includes a built-in video conferencing feature. With Pumble video conferencing, you can connect with team members, send messages and files, and start video conferencing with a single click.

The platform supports voice and video calls with up to 50 participants and offers collaboration tools like screen sharing. Unlike other video conferencing tools, Plumble is budget-friendly and inexpensive, which makes it best for small or medium-sized businesses to use for meetings or collaboration.

Key Features of Pumble

• Communication: Real-time chat, voice and video messages, one-on-one voice and video calls, and video conferencing for up to 50 members on the Pro plan.
• Collaboration: Features like assignment and resource management, goal setting and tracking, and project planning/scheduling are available.
• Administration & Security: The platform includes smart notifications and administrative and security features.
• Messaging: You can send text, voice, and video messages to individuals or groups, and use emojis. Some features like scheduled messages and group calls are available on the Pro plan 

Pumble Pricing

• Pro: $2.49/month/seat
• Business: $3.99/month/seat
• Enterprise: $6.99/month/seat
• Productivity Suite: $12.99/month/seat

10. InterMedia AnyMeeting

InterMedia AnyMeeting is another great pick for companies that want to have a smooth and powerful meeting experience. It is an easy-to-use solution that is designed for both mobile phones and desktops. It is designed for businesses of all types and offers high-quality video and audio results. 

Some other useful features, like meeting recordings and real-time chat, are also available. Another great feature you’re getting here is a smooth integration with other tools like Microsoft Outlook. 

Key Features of InterMedia AnyMeeting

• Meeting Capabilities: AnyMeeting supports up to 200 participants, making it suitable for both small meetings and larger presentations. It also allows for up to 100 webcams to be active simultaneously.
• Collaboration Tools: The platform includes built-in tools for easy content sharing and screen sharing with annotation, enabling interactive meetings.
• AI-Powered Features: AnyMeeting offers AI-based transcriptions for recorded meetings.
• Scheduling and Integration: Users can easily schedule meetings and add AnyMeeting details to calendar events. The service also has an intuitive interface.

InterMedia AnyMeeting Pricing

• Starter: $0
• Lite: $9.99/month/user
• Pro: $12.99/month/user
• Enterprise: $17.99/month/user

11. Whereby

Whereby is a video conferencing tool that offers both instant meetings and embeddable video calls. The service provides a customizable video conferencing solution that can be integrated into platforms or applications using its API and SDK.

Whereby is suitable for web development teams as it allows developers to add video calling to a website in a few simple steps. It is known for being a user-friendly video conferencing solution that provides security, customization, and reliability to its users.

Key Features of Whereby

• Ease of Use: It is browser-based, meaning no downloads are required to join or host a meeting. It supports both desktop and mobile browsers.
• Collaboration Tools: Whereby offers screen sharing, file sharing, and live chat. It also has a virtual whiteboard and allows for presentations.
• Meeting Management: Features like scheduling, recording, and participant permissions are available. The platform also supports breakout groups and hand-raising.
• Audio and Video Quality: Whereby provides high-quality video and audio, HD video mode, and features like noise reduction and background effects.

Whereby Pricing

Meetings

• Free: Free
• Pro: $8.99/month (1 host)
• Business: $11.99/month/host (for 3 or more hosts)

Embedded

• Explore: Free
• Build: $9.99/month
• Grow: Custom

12. Jitsi

If you are looking for free video conferencing tools then Jitsi is best for you for. It is a free, 100% open-source solution that provides fully encrypted video calls without needing an account.

Jitsi is available for both web and mobile, and can be used as a standalone application or integrated into another web application. You can make calls on Jitsi’s servers or launch your own which gives users the ability to host their own secure and scalable video conferences.

Key Features of Jitsi

• Security and Privacy: It provides a fully encrypted experience by default that ensure conversations are kept private.
• No Account Required: Users can join meetings without needing to create an account, which makes it easy and fast to start or join a conference.
• Screen Sharing: Participants can easily share their desktop, presentations, or specific application windows to collaborate effectively.
• Developer-Friendly: Jitsi is 100% open-source which allows developers to modify, customize, and integrate the platform into their own applications.

Jitsi Pricing: 

Jitsi is Free to use for everyone.

Sum Up

To sum it up, collaboration through video and audio meetings is extremely important for companies of all types. It helps share ideas and solve problems together. Thankfully, video conferencing tools are providing decent features to help people with it.

These tools allow companies to host high-quality and smooth meetings with their employees. The discussed list is some of the top pics that companies can use. These solutions are safe and secure and allow smooth collaboration as well. 

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